Administrative Assistant (Temporary)

Why Henkels & McCoy

Join a 100-year-old infrastructure leader committed to innovation, safety, and career growth. You’ll tackle complex, high-visibility projects that keep the lights on for millions—while working with a team that values your expertise and empowers your professional development.

Company Overview:

Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today.

H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Henkels & McCoy West is in need of temporary Administrative Assistant support (~3-6 months) in the Accounts Payable Department. This opportunity will have the potential for permanent hire if the candidate is successful in the role. 

The duties are included, but not limited to: 

• Preparing, coding, and submitting accounts payable invoices
• Handling data entry
• Providing administrative support
• Assist with Purchase Order generation & backup documentation
• Set up work orders in the MRP system
• Review timesheets and submit them to payroll
• Follow up with vendors as needed; check statements weekly
• Prepare and match receipt tickets to invoices and reconcile invoices with P.O. close outs
• Prepare weekly reports
• Assist with customer weekly & monthly reporting – collect and analyze information
• And follow up on the above tasks

• General office administration experience
• Experienced in MS Office Suite (Excel, Word and Outlook)
• Exposure to construction or utility field office (Preferably)
• Strong communication and organizational skills
• Detail-oriented and high level of accuracy
• Ability to cross train and work well with others
• Demonstrated ability to meet deadlines
• Demonstrated degree of professionalism and confidentiality
• Ability to follow processes, and alert management when escalation is needed

Physical Demands & Work Requirements:

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties or work schedules to accommodate individuals with disabilities.